Crossover Expo Vendor Terms and Conditions

CROSSOVER EXPO reserves the right to alter or change the space assigned to the Exhibitor. CROSSOVER EXPO further reserves the right, at its sole discretion to change the date or dates upon which the show is held, or to cancel the show, and shall not be liable for damages or otherwise by reason of any such change or cancellation other than to refund in full any amounts paid by the Exhibitor to Management.

The Exhibitor shall not assign this contract or sublet the space or any part thereof or permit same to be used by any other person(s), without the prior written consent of CROSSOVER EXPO Management and/or their agents.

Any attempt to do so is null and void and will result in immediate cancellation of this contract, and the forfeiture of any amounts paid by the Exhibitor to Management and/or their agents.

Exhibitors shall comply with all rules and regulations as set forth by CROSSOVER EXPO and our host property for the show and agrees that CROSSOVER EXPO’s decision to adopt and enforce any such rules or regulations shall be final and binding.

The Exhibitor is responsible for compliance with all applicable law, bylaw, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health, and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.

Exhibitor agrees to indemnify and hold harmless, CROSSOVER EXPO, and the Marriott Gaylord Resort Orlando Florida, from any and all judgments, orders, awards, costs and expenses, including attorney’s fees, and also claims on account of damage to property or bodily injury (including death) which may be sustained by Exhibitor, Exhibitor’s employees or third persons, arising out of or in connection with or resulting from said exhibition, provided, however, nothing contained herein shall be construed to require the Exhibit or to indemnify the above named representatives against liability for damages for (a)death or bodily injury to persons;(b) injury to property;(c) or any other loss, damage or expense arising under(a),(b),or(c) from the sole negligence or willful misconduct of the above named representatives.

This contract may be cancelled by either party provided written notice is received by the other by August 1st, 2018, in which case all monies paid by the Exhibitors will be refunded less an administration fee of $500 per booth. If the Exhibitor cancels after such date, exhibitor will be responsible for the full contract price.

CROSSOVER EXPO reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in CROSSOVER EXPO’s opinion, their conductor presentation is objectionable to CROSSOVER EXPO, to the other show participants or to the venue.

Exhibitor’s display must comply with all requirements of CROSSOVER EXPO and of the owner of the building, including maximum height requirements. The Exhibitor must provide at least one staff member per booth, to maintain the booth during show hours. Only representatives from the company contracting for the booth rental will be attending the booth. Advertising material or signs of firms other than those who have engaged exhibit space are prohibited.

Exhibitors must limit displays to the dimensions of the exhibit booth to which they are assigned. Two chairs will be provided with each booth. All exhibits must be free standing. No bolts, screws, hooks or nails shall be driven into or otherwise attached to the walls or floor of the Exhibit Area. No banners, posters or signs maybe erected which in any way interfere or distract the view, light, or space of any other exhibitor or the CROSSOVER EXPO event.

All goods shipped to the show must be clearly marked with the name of the Exhibitor and the number of the display spaces (to be assigned). GES will be handling on site shipment and delivery of products or goods. Goods must not be shipped to the show for any shipping charges to be paid on arrival and any such goods will not be accepted by CROSSOVER EXPO or the Hotel. CROSSOVER EXPO assumes no responsibility for loss or damage to the Exhibitors goods or property before, during or after the show. A representative of the exhibitor must be present during uncrating, installation and dismantling of his/her or companies exhibit. At least one person should be in attendance inside the Exhibit Area throughout the show hours.

In consideration of the Exhibitor’s participation in the show, the Exhibitor hereby releases CROSSOVER EXPO, its directors, officers, management contractors, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act of CROSSOVER EXPO or otherwise.

The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the show. The Exhibitor agrees to remove the exhibit, equipment appurtenance the show building by the final move out time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by CROSSOVER EXPO or the Hotel.

The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by CROSSOVER EXPO to service the exhibitors. Any dispute between the Exhibitor and any such contract or union representative will be referred to CROSSOVER EXPO for resolution, whose decision shall be final and binding on all parties.

Vendors must provide proof of insurance with a 1 million dollar liability indemnity clause and coverage to attend.

CROSSOVER EXPO reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor therefrom if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulations, in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting CROSSOVER EXPO other rights and remedies at law under this contract as a result of such failure to comply.
Processing of payment by PCG in conjunction with CROSSOVER EXPO does not in itself constitute acceptance.

  1. CROSSOVER EXPO will not be bound by any verbal agreements, representations, or statements between CROSSOVER EXPO (staff of volunteers), Sponsors, Exhibitors, or the Hotel staff. All agreements must be made in writing.
  2. Information about other contracted for services from the Hotel or others will be sent with confirmation materials upon receipt of application and should be contracted for directly with service provider.